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Are you looking for a quicker, easier and cheaper solution for processing your basic UK Criminal Record checks?
If so, Capita has the solution.
Our new online Disclosure Scotland system processes basic UK Criminal Records checks swiftly, preventing employment delays, eliminating data errors, reducing manual administration and above all saves you significant time and money.
Earlier this year, Capita Recruitment Vetting Service conducted over 38,000 online Disclosure Scotland checks for 2011 Census demonstrating the exceptional capability and accuracy of the system. Following this, Capita has been working closely with Disclosure Scotland to develop the system even further, as paper disclosures can be error prone, time consuming and manually intensive to manage. The system offers reduced rates in comparison to the paper solution - the single most economically efficient tool for your HR department.
With no postal costs and no enveloping, our online application software will greatly reduce the time and cost involved in administering your Disclosure process. On average, the system can reduce overall processing time by 5-10 days as postal delivery and Disclosure Scotland pre-processing are no longer required.
For organisations requiring both CRB checks and basic Disclosure Scotland checks, the system provides a single, central portal with just one log in.
Our advanced software is capable of handling any number of applications without compromising quality, accuracy and efficiency, giving your business a seamless and speedy solution to pre-employment vetting checks. This high quality service is combined with the stability and reliability of being part of the Capita Group, a FTSE 100 company and one of the largest Business Process Outsourcing (BPO) companies in the UK.
When is a Disclosure Scotland check necessary?
- If you place temporary / agency workers with your clients
- If your employees deal with members of the public
- If employees are required to enter customers' homes on a regular basis
- If employees have access to confidential (personal or financial) customer data
Basic Disclosures can enhance your recruitment and selection process by:
- Limiting the risk of mis-hiring inappropriate candidates by verifying information contained within CVs and Application forms
- Ensuring your customers safety is central to your recruitment policy
- Promoting the transparency and integrity of your organisation – safeguarding reputation
Benefits of the Capita online Disclosure Scotland system:
Cost Savings
- 40% cheaper than paper applications
- No set up fee
- No postal costs
- No enveloping
- Unlimited amount of users for no extra charge
- Enables paper processing administration teams to be deployed to other parts of your business
Employment Delay Prevention
- Swift set up - typically 1 working day
- Results 5-10 days faster than paper applications
- No data errors; no rejected applications
- Issues of lost or delayed forms via the postal system eliminated
- Average turnaround time for online checks is greatly reduced and well below current Disclosure Scotland turnaround times of 14 days
Simplistic and Accessible
- Organisation / Applicant can log in from anywhere that has access to the internet
- One log in provides users with access to multiple divisions
- Organisation can be spit into different regions / directorates / service levels and areas
- Simple Management Information reports at the click of a button to be downloaded onto your system (CSV file / Excel spreadsheet)
- Key information is automatically archived within the system for as long as you wish
- Our customer portal allows direct access for the applicant, providing a stress less, effortless experience to both applicants and managers.
Enhanced Security
- Certificates can be sent be to the organisation rather than the applicant – reducing the risk of false certificates being presented
- Confirms applicants honesty and integrity
- Applicant Data is encrypted
- Hosted within an ISO27001, Capita owned data centre and all components of the solution are protected by intrusion detection and intrusion prevention devices
- Warm disaster recovery - the system can be up and running within 4 hours in the case of a disaster
- Complies with the Disclosure Scotland Code of Practice
- Legislative updates maintained
The system provides an intuitive application form that contains strict validation rules, allowing the required data to be captured quickly and easily without errors or omissions and, unlike many existing systems that replicate a mock up online form to capture detail and then manually feed onto a traditional paper form, our route and forms are directly fed into Disclosure Scotland.
Please note that online Disclosure Scotland processing is only available for processing Basic level disclosures. If processing Standard and Enhanced disclosures through Disclosure Scotland, please visit our Disclosure Scotland – Standard and Enhanced section.
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