Guidance on completing an Online Disclosure Application Form - JIB or ECA Employed Applicants
An online CRB check can be completed by accessing the internet from any PC/Laptop that has this facility. If you don’t own your own computer you can go to any internet café or local library.
Logging onto the system.
Please enter the following address in the web browser:
https://disclosure.capitarvs.co.uk/cheqs/rbLogin.do
You will now be on the main login page. NB *Please note at this stage of the process your login details are case sensitive.
1. Enter your Organisation Reference, as supplied to you by Capita RVS
2. When advised enter the password supplied to you by Capita RVS
(All in capitals)
Once you have completed this section click ‘Enter’.
The application form is a simple 5 step process. Please complete all fields.
Mandatory fields are denoted by (*)
Please also ensure that you have inserted your NI No on the form, this will enable the ECS to link your application with your photograph for the ECS CRB ID Card.
Mistakes on the application form will cause delays in processing. If you make a mistake you can edit the form at the end of your application process before you confirm submission.
Section 1 – About You
Please enter your personal details. Enter your full first name (as shown on your Birth Cert, Passport or Driving Licence), do not use abbreviations or just initials, e.g. Reg White or R White. If you have a middle name(s) ensure that you enter the details.
Please also ensure that you enter your NI Number
Once you have completed this section click ‘Next’.
Section 2 – Address History
Please enter your current address. If you haven’t lived at this property for more than five years click on the 'Add Address' button to add any additional addresses. You can edit dates by clicking on the ‘Edit’ button.
Address Dates
There cannot be any gaps/overlaps in your address history. Please make sure that the month and year of each address follows that of the previous address, e.g. if you moved house in January 2009 ensure that this date is repeated as your last date at your previous address and also the first date that you moved into your new address.
Postcode
If you can't remember your postcode use the Royal Mail UK Postcode Finder.
Foreign Addresses
If you cannot supply the address for a foreign country then please enter ‘No fixed abode’ for Address Line 1 and Town.
Once you have completed this section click ‘Next’.
Section 3 – Additional Info
Place of Birth
Please enter details for your place of birth and add any additional surnames used.
Changed Surname
If you have changed your surname please provide your birth surname and the year you changed it.
Other names
Please provide details of any other names used at any time during your lifetime and the dates during which the names were used. Please enter each full forename, middle name(s) and surname separately using the 'Add Name' button below.
Once you have completed this section click ‘Next’.
Section 4 – Employment Details
Position Applied For
Please provide the name of the position you are applying for, e.g. Sub-Contractor Electrician
Employer Name
This has been defaulted to the organisation you are applying through..
Conviction History
If you have never committed a criminal offence then please select ‘no’.
If you have an ‘unspent’ conviction then please select ‘yes’. An 'unspent' conviction is any conviction that is still held on your criminal record.
If your conviction has been 'spent' (e.g. you committed a minor offence sometime ago that has since been removed from your record) you do not have to answer 'yes'.
For more information see Rehabilitation of Offenders Act 1974 at:
http://www.dft.gov.uk/pgr/security/crc/rehabilitationofoffendersact1974.
This will give you guidance as to whether your conviction is ‘unspent’ or ‘spent’.
Once you have completed this section click ‘Next’.
Section 5 – Confirmation and Consent
Now read through your application to ensure that there are no omissions/errors before you submit your application. If you wish to edit a section of your application click on ‘edit’ next to the section of the form that requires changes. Please ensure that you have inserted your NI No on the form, this will enable the ECS to link your application with your photograph for the ID Card.
At the end of the application please make sure that you complete the Applicant Consent section
By completing the form you will be consenting to the transfer of your information to the Criminal Records Bureau for the purpose of a Disclosure Application.
You will be required to confirm that the information that you have provided in support of the application is complete and true and understand that knowingly to make a false statement for this purpose is a criminal offence.
Please tick the box on the application as shown to indicate your consent
Finally click ‘Complete’.
You have now completed your application form and you will be given a reference number. Please make a note of this number for reference purposes, as your employer may ask you for it. If you entered an email address onto your application form you will receive a confirmation email containing these details.
Your form will now be processed by your employer and then sent onto the CRB. It takes approximately 2-4 weeks for a disclosure result to be returned, however this is not a guarantee. You will receive your own copy in the post. Capita will notify ECS to issue you with your photo ECS CRB Card, your employer should receive this within approximately 10 working days after the ECS have been notified with your result.
Identity verification
In line with the CRB code of practice all applicants requiring a CRB check must have their identity verified.
How do I have my identity verified?
If you have an employer please provide original identification to your Company’s Nominated Person (usually Recruitment or HR Manager) and provide identification as listed in the acceptable ID table (see table below). If your company is unable to verify your ID or if you are self employed, then please contact the E-Bulk Team on 0870 850 2516 (lines open 8.30am-5.30pm Monday to Friday) for details about using the Post Office Verify Service.
What Documents Do I Need to Produce?
NB. At least one document must show your current address and at least one document must show your date of birth.
Table of Acceptable Group 1 and Group 2 Documents
